The construction sector requires data processing and sharing as other industries and spheres do. It means that the risk of cyber-attacks is high as well. If you are a present-day contractor or subcontractor, it is better to decide on the most efficient strategies that will protect your corporate information and exclude data breaches.
Some representatives of the construction sector still believe that automation, digitization, and implementation of digital tools, in general, mean decreasing hackers’ activities. Nothing of this kind. A digital-friendly word is a rising number of building estimating software (https://conwize.io/), robotic-based programs, communication applications, and other tech solutions but progressive cases of ransomware, hacks, and other data breaches.
According to the latest statistics, the most vulnerable data entries are ones that are posted somewhere on social media. For example, about 533 million Facebook users faced hacking accidents at the end of 2021. The same story is about corporate data and sensitive information stored online or processed through cloud-based algorithms.
7 Methods for Construction Data Management Contractors Should Know
It is worth managing your data properly not to lose anything important or even secret. Your financial insights also should be protected to avoid any scams and budget gaps because of some suspicious transactions. Here is a list of seven helpful ways for your high-quality construction data management to take into consideration.
1 – Data Encryption
Take into account several encryption methods that can make a difference in the context of your data storage, sharing, and processing. There are two of the most common ways to encrypt information through digital tools. They are symmetric and asymmetric encryption. Additionally, your data can be protected through private networks and VPNs.
2 – Introduction of Security Corporate Policies
Your team members should be onboard timely when it comes to any new security policies. That is why you need to introduce new practices, tools, and algorithms properly. Have a script for all the departments, arrange meetings and explain the main principles of novelties implemented for your corporate data management.
3 – Strong Passwords and Improved Authentication Models
Start with improving your passwords. It is better to avoid some simple variants. The best way to puzzle out any hacker is to exclude any anniversary, birthday, or other dates together with the names of your children, wives, and pets. It is better to use a random set of symbols where lowercases and lowercase letters together with numbers are presented.
Additionally, do not forget about authentication hacks. You can use a two-level one that is considered the most reliable today. It means that not only login identity is required to be completed by users. They need to get a one-time code to continue verification and authentication processes.
4 – Paperless Data Archiving
Switch from paperwork even in the context of the way you archive your contractor or subcontractor data. The safest way to do this is to practice digital archiving tools. It means that all your historical data entries will be stored in digital format. This paperless approach is your powerful weapon against the loss of sensitive information, critically important insights, and any forms of data breaches or leaks.
5 – Safe Remote Access to Policies and Permissions
Only imagine that all your team members can request access to any documents including policies, permissions, and reports remotely. This is a great idea to take into account if you are ready to implement smart security algorithms at once. Monitor which people ask for access to your documents. Not always e-reporting is safe. Do not share sensitive information with people you do not know.
6 – Regular Backups
Perform regular backups to protect your corporate information. Any malware can be excluded this way. Backup services work well for the security of your operating systems. Have a recovery protocol in default for emergency situations and extraordinary cases.
7 – Trusted Networks
All the software, hardware together with networks, and any digital tools should be reliable. Do not use something doubtful for your business. Select the best-matching tech solutions that meet your demands and are considered trusted in the technological and information technology markets.