Holding training events for your employees has many advantages. You might put on training events due to a change in your business, such as merging with another business, rebranding, adopting new technology, or other reasons. It’s also a good idea to have regular training to keep everyone updated and ensure your business remains modern and up-to-date. A training event could last a day, or perhaps it could go on even longer, depending on its purpose, how many people attend, and what sort of event it is. No matter how long your training event is, there are various things to do to get everything organized.
Conduct a Skills Gap Analysis
If you want to organize a training event but you’re not sure what for or what skills need to be taught, you should consider conducting a skills gap analysis. You should think about both what skills your business needs and what skills your employees are lacking. What do they need to learn, and what do they want to learn? Collecting feedback from your employees can be helpful because they can tell you which skills they feel they would benefit from building on or learning. Managers can give advice on what they feel their team would benefit from. Think about skills you would like your employees to have and how important they are to determine what to prioritize.
Consider Different Types of Training Events
There are various types of training events that could be useful for your employees. You should think about the different types of events available to consider what will be suitable to teach the skills that your employees need. Different settings and methods of delivery for training might be suitable for certain skills. You can have one-to-one training, e-learning, team-building, and other options for training. Some training might be better delivered in groups, while other times it’s better if individuals can concentrate on their own.
Set Clear Objectives
Objectives for your training are also important. What is the purpose of your training event? What do you want the outcomes to be? Being able to measure the results of your training event will help you to determine if it was successful and what you might want to do differently in the future. Having clear objectives will also help you to make the right decisions when planning your event. Work out what the overall purpose of the training is and what skills your employees will learn from it. How are you going to measure their new skills or collect feedback at the end of the event?
Find the Right Venue
The right venue is necessary for your training event. Some events might be held in your workplace, especially if you have meeting rooms or training rooms that are suitable. However, on other occasions, it’s better to find another venue. You might do this because you need more space or different facilities. Perhaps you want to bring together employees from different branches or stores so that they can train together, and you need the space to do this. There are lots of things to think about when finding a venue, from its location to the facilities that it has. It could be anything from a conference center to an outdoor adventure setting that you want to use for a team-building event.
Plan a Safe Event
Safety needs to be one of your top concerns when you’re planning a training event. When you’re gathering people in one place, you have to consider what risks there are, especially when they will be doing activities outside of their normal work. Of course, there might not be many risks to consider if everyone is sitting at a desk all day, but you would still have to think about things like trips and falls, the risk of fire, and other potential problems. During the COVID-19 pandemic, it’s also important to think about how to prevent the spread of infection to keep everyone safe.
Understand Your Audience
It’s a good idea to know your audience before planning a training event. What do they want to get out of the event? What will they find engaging and interesting? What are their roles and work, and what do their jobs consist of? What training have they had before, and what do they need to help them improve? Being able to answer these questions will help you to tailor your training event to the attendees. There’s no point putting on the event if your employees don’t get anything out of it. Gather detailed information about them so that you can make sure your event is designed for them.
Provide Necessary Equipment and Supplies
You don’t want to leave your employees without any of the essential supplies that they need to get their training done. You should plan to provide everything that they need or, at least, give them a clear list of things that they need to bring. Ideally, you would provide everything for them, even if that means that you might have to consider laptop rental to provide them with the right tools. When it comes to devices, it could be much more secure to provide them with what they need instead of expecting them to use their personal devices. Even simple things such as paper and pens should be considered.
Use Different Training Techniques
Different training techniques are available for your training event too. You can approach training in multiple ways, whether it’s like a seminar or classroom setting, you have people working in groups, or people are even learning individually. You might decide to make sure you offer more active learning, where participants can join in with activities and the experience is more interactive. This can make training more engaging compared to simply listening to someone talk and taking notes. You could set challenges for your trainees to help them learn new skills in a practical way and get them to use their initiative to try new things and find solutions. Making use of technology can be very helpful when training your employees too.
Make It Fun
A lot of employees dread having to go to a training event, feeling that they are going to find it boring, unproductive, and a waste of time. As well as ensuring that your event is useful for your employees, you can also make an effort to ensure it’s enjoyable. If they’re bored, they’re less likely to pay attention or even learn anything from the event. There are plenty of ways to make it fun, and it doesn’t have to mean the forced fun of team-building exercises. Introducing some games and contests can make training more enjoyable, or you might use various technologies, from tablets to virtual reality sets to make things more interesting.
At the end of your event, collect feedback from the participants to gain an insight into their experience. Provide them with a survey to fill out or ask a few questions to solicit feedback on different aspects of the event. You can find out what you did well and what you could improve next time. When you have valuable feedback, you can continue to improve your training events, making sure that attendees get more from them each time. It also lets your employees know that their opinions are important and that you want them to get more from your training events.
Make your training events a success by thinking about what your business needs and what skills your employees want to build. Both things are worth considering when planning your events.