Designing Success: The Key Elements of an Effective Intranet Portal

Designing Success: The Key Elements of an Effective Intranet Portal
Image by Firmbee z Pixabay

When it comes to your employees getting the information they need when they need it, intranet portal software is a must. It can be the most trusted resource for the whole company and a strong foundation for effective workplace collaboration as well as ongoing connection. To ensure that everyone gets the maximum usage of the platform, however, it’s important to take the time to carefully select the layout and features of the intranet portal software itself.

If you ask the world’s top intranet professionals, you’re likely to have a wide range of opinions on the exact features and specifications to include in your company’s intranet. One thing that never changes, however, is the importance of focusing on the needs of your employees and how your business naturally operates. Below are just some of the essential intranet features that can make all the difference to your company’s workflow.

Creating an All-In-One Platform

An effective intranet portal begins with creating a space where employees can quickly and easily find all of the necessary information they need to perform their daily duties. This can save time and boost efficiency by eliminating the time spent searching for the most up-to-date materials across multiple formats and platforms. The ideal intranet setup allows employees to connect with each other easily, and collaborate on projects while sharing skills and knowledge, optimizing and facilitating workflows, and promoting company engagement.

Integrating Collaboration Suites

The most effective intranets out there are not standalone applications. To achieve peak success from your intranet portal software, it should be integrated with the existing collaborative platform that your company is using. This includes things such as the Google Workspace or Microsoft 365 collection of tools.

Combining your intranet with your pre existing collaboration suites streamlines access and ensures that everyone within the business is on the same page. You can take this a step further by integrating HR and communication tools that complement your staff’s daily workflow. This can also include an RSS news feed that allows everyone to be updated on news related to your company or industry.

Mobility With Cloud-Based Solutions

Mobility and flexible working environments are the way of the future for many businesses. Whether staff members are traveling for work or working remotely, they need a safe and secure connection to the company’s documentation and communication pathways. One of the best ways to achieve this is through a cloud-based intranet. This allows staff to carry out their normal duties efficiently using all of the tools and widgets they need.

As an added bonus, cloud-based intranets typically have the benefit of being able to scale quickly as the company grows and tend to flaunt a much higher adoption rate than their locally hosted competitors. Many corporations go the extra step of creating a dedicated mobile app for their intranet, further increasing its usability outside of the traditional office setting.

Content Management and Communication Through Connection

As we previously touched on, a content management system can be the lifeblood of a company’s intranet. A CMS helps to provide structure and unity by bringing everything together into one place that is both easy to find and easy to use. Say, for instance, that you’ve rolled out an updated personnel handbook. By storing it on a CMS within your intranet, you can ensure that everyone has access to the updated version and can reference it as needed. This not only achieves the ultimate goal of the whole staff being on the same page but also further increases the chances that your employees will adopt and actually use the intranet portal software.

 Simpplr understands the challenges that can arise when planning, creating, and implementing an intranet platform. That’s why they devote time to finding ways that you can simplify communications and connections company-wide. In doing so, Simpplr has helped countless businesses find clarity and achieve their goals.

About the author

Ombir Sharma

Ombir is a SEO Executive at The Next Hint Media, Inc. He is a SEO and writer has 2 years of experience in these respective fields. He loves spending his time in doing research on different topics.

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